Volunteer With Loveland Ski Club
Over the season, Loveland hosts a number of different events that require a volunteer staff. Having a volunteer staff for these events helps us to host a safe and well run event as well as helps keep tuition prices lower for the entire club. Please contact us if you have more questions.
Race Volunteer Job Descriptions
The following is a brief description of the jobs that LSC staffs at home races. Some positions require no previous experience or certifications, while others (marked with a *) require USSA certification. All volunteers must sign in with Member Services at the east end of the base lodge at Loveland Valley, and sign out after the competition to receive volunteer credit. Please note that volunteers are not permitted to compete or forerun.
Typically considered the entry level gig, as training is done verbally the morning of the race. Check-in by 8:30AM to meet with the Chief Gate Judge to cover job responsibilities and the day’s schedule.
Responsibility: The Chief Gate Judge will position you on the hill and assign you a set section of gates to judge. The athlete must go through the gates correctly, or you will document their “fault” and the racer will be disqualified. Gate Judges must remain at their station until dismissed by the Chief Gate Judge.
Demands of the job: Stand on the hill for 2 or 3 hours before and after a lunch break. You must watch every racer as he/she comes through. You must note the bib number of any racer that incorrectly passes one of your gates. It is important to be on time, and to go to the short orientation in the morning. You may be able to walk to gates assigned near the finish, but you should come prepared to ski to your station. All gate judges should watch the USSA Gate Judge Video before reporting to work.
CHIEF GATE JUDGE*
This person shall have taken the USSA CO class, have good skiing ability on icy race-prepared courses, and have solid organizational and presentation skills.
Responsibility: Conducts the meeting with Gate Judges to explain the functions of the Gate Judge and distributes bibs, clipboards, pencils and gate judge cards. Assembles Gate Judges at the start of the course and assigns gates to each Gate Judge. Ensures that gates are counted and numbered. Collects Gate Judge cards after each run and delivers them to the Referee. Ensures that Gate Judges that have recorded faults are present for jury discussion if necessary.
Demands of the job: Arrive by 8:00AM to ensure that all needed gate judge supplies are present. Have a thorough understanding of race organization and fair passage rules.
Tells the racers when to go, talks to the timing shack on a cool headset, and takes care of the wand at the starting gate.
Responsibility: Be at the start 30 minutes prior to the beginning of the race; repeat the correct cadence for each racer to start. Close the wand after each racer goes through. Communicate with the timing shack via a cool headset.
Demands of the job: Stand for long times in variable weather. Must be able to ski and should have adequate clothing to remain at the start for extended periods of time. Must be able to stoop to close the wand after each racer and be comfortable using a cool headset.
Calls out the racers in order to line them up for their starts. This is especially important during the second run when race numbers are starting out of order. Should be at the start 30 minutes before the start of race.
Responsibility: Keep several racers in line at all times so that the pace of the race is maintained. Communicate with Start Referee if a racer has not shown up for his or her start.
Demands of the job: Call racers’ numbers and/or names to let them know they have to get lined up (having a voice that carries is helpful!) Notify the Start Ref of any racer on the start list who is not present. This job takes place at the top of the course; skiing is required.
HAND TIMER and RECORDER
Also trained on race day before going out on the hill. Check-in by 8:30AM.
Responsibility: Positioned at the start or finish line, running a stop watch or recording the stop watch time for each racer.
Demands of the job: Standing or kneeling for 2 - 3 hours before and after a lunch break. You record the racers bib number and focus on each athletes start (or finish) with the intent to be consistent and accurate. Hand times are used every race to verify electronic times and replace an electronic time in the event of computer failure. Skiing required for top/ start hand-timers. Finish hand-timers may walk to the finish line (GS finish is very close to the base area, SL requires a ~10 minute hike). Skiing is recommended.
Responsibility: Read off racers names and times over the loud speaker in the midst of the chaos that is the timing shack. Arrive by 8:30AM to help set up speaker system.
Demands of the job: Speak loudly, focus on task, and avoid distracting the timing crew. This is the entry level to working in the timing shack on the computer as it gives you a chance to observe how the chief timer and backup timer run the race on the computer.
Writes the athletes’ names on the scoreboard and their times as each athlete finishes.
Responsibility: Arrive early to have time to write out all athletes’ names, often 150+ racers. Carry the poster to the finish line; mount on the scoreboards at the finish line. Write each athlete’s time as the announcer reports it over the loud speaker.
Demands of the job: Arrive by 7:30AM. Fill out poster with start list as a guide. Stand at the bottom of the course. You could bring a chair, but may not have much opportunity to use it while writing down the times. May be required to wear a cool headset.
Responsibility: Arrive early, booted up and ready to rock by 7:55AM (service lift load is usually 8AM). Course crew assists with the entire race set up, maintenance and tear down. Course crew must be present at each reset of the course. Course crew reports to the Chief of Course. They slip, shovel and rake the course to keep the track smooth. They also replace broken gates. These folks may also help set up B-nets, finish and start arena and other fences. Their day ends when all equipment is put away.
Course crew needs to understand race hill etiquette to avoid collisions with racers. Understand how a race course is groomed to provide the most consistent and safe course for all racers.
Demands of the job: Physically able to ski all day, often in a side-slip or snowplow. Able to carry equipment and nets while skiing. Course crew is first on the hill and last to leave, making this a higher time commitment job than most.
Responsibility: Assists with ticket sales, customer services, and racer bibs at the very beginning of the day. Assistance with bibs and awards at the end of the day. Must report by 7AM!
This position is incredibly busy at the beginning of the day, becomes progressively slower, and then busy again at the very end. First to show up, last to leave!
Because this position requires less overall movement, LSC may reserve the right to "placehold" this position for volunteers with injuries, or for folks with otherwise limited mobility.
Demands of the job: Being the forward-facing representative for the ski club to the racer public. Operation of a credit card machine. Application of a "happy face" to fellow prisoners of Interstate 70. Organization and distribution of racer bibs. May assist with volunteer lunch and snack distribution as well.
START/ FINISH REFEREE*
Current USSA certification is required. Start Ref is responsible for the start area and for documenting each racer within it. Also oversees other volunteers at the start, including hand-timers and starter/ assistant starter.
Finish Referee is responsible for the finish area and for documenting each racer that crosses the finish line; watches the last 2 gates due to additional rules that apply to these gates, verifies a clear course before racers are sent and is a jury adviser when protests are made by racers that are disqualified. Responsible also include that the finish is built properly and maintained.
Responsibility: Ensure that the start and finish lines are marked correctly. Particular attention to protection and course security. Responsible that start and finish fences above and below are built and maintained properly.
Start Referee is responsible for “start/ stops” and clearing the course. Must document each racer that starts, notifies timing and jury of any changes to the order of the racers starting, provides bibs to racers who do not have one. Communicates with jury members via the jury radio and opens and closes inspection of the course by racers. Is responsible for building and maintaining the start properly and that a level start ramp exists. Makes sure the start fences are properly built and maintained. Assists with setting up starting equipment.
Demands of the job: Maintains focus on the race, knows correct radio protocol and communicates as needed with other jury members. Takes forerunners’ course report before reach race. Must be prepared for any weather with adequate clothing, etc. Ensures the forerunners and race begin on time by coordinating with timing, course crew, chief gate judge and officials.